SEAPAVAA’s 28th Conference

"Navigating New Horizons in Audiovisual Archiving"

10-14 June 2024, Solo, Central Java, Indonesia

Local Host Institution: National Archives of the Republic of Indonesia (ANRI)

Call for Proposals

A PDF file of the Call for Papers can be found here.

At the 22nd SEAPAVAA Conference in 2018, participants explored the practices of AV archiving beyond conventional boundaries, encompassing technological innovation, international collaboration, embracing exchange and outreach to new communities across borders.

Fast forward to 2024. The archiving world has experienced significant disruptions in multiple ways. The 28th SEAPAVAA Conference in the UNESCO recognised region of Central Java, Indonesia, provides an excellent opportunity for attendees to explore the new horizons beckoning (and summoning) AV archives.

The evolving archiving landscape is seeing technology and artificial intelligence rapidly advancing. Climate change and sustainability concerns are taking center stage, and imaginative collaborations are taking shape between archival institutions, creative industries and beyond. The management of archives now requires resourceful, resilient, and inventive thinking and action.

The two-day symposium scheduled for 11-12 June 2024 is the platform for exploring the wide range of issues, methodologies, experiments, products and to stimulate new conversations amongst conference participants, speakers, and vendors.

We welcome proposals that explore, but are not limited to the following topics. We also encourage submission of proposals on other topics related to your AV collection, workflows, research, or management:

Disaster Management and Adapting to Challenges in Archiving

  • Physical disaster recovery 
  • Digital disaster risk management and recovery
  • Analogue and digital – balancing attention, funding, and the practicalities of a diverse collection
  • Climate change and sustainable futures


  • Collaborating to facilitate preservation, access and programming
  • How and why AV archiving can enrich communities
  • Voices, belonging, and representation – seeing ourselves in the archive
  • Diversity and inclusion in collection policies

Archival Practice

  • Challenges, innovation and opportunities in the archiving profession
  • Archiving amidst transformation on all fronts
  • Rights management
  • Practices and standards devised, adopted, and adapted in the digital archiving era

Preserving Memory and AV heritage

  • Enabling access through technology
  • Artificial Intelligence/Machine Learning in AV collections
  • Other new approaches to preserving memory and AV heritage


Email your proposal in English as a MS Word file by 22 January 2024 to secretariat@seapavaa.net.

The proposal can be submitted by an individual contributor or as a pre-constituted panel. It should include the following details:

Individual contributors (20 minutes max.)

  • Title of proposal
  • Theme focus
  • Abstract (max 250 words)
  • Name, institution and presenter’s bio (max 250 words)

Pre-constituted panel (90 minutes max, including discussion)

  • Title of panel
  • Theme focus
  • Abstract (max 250 words)
  • Names, institutions, and bio of proponents (max 250 words for each presenter)
  • Names, institutions and bio (max 250 words) of presenter(s) if proponent(s) is/are not also the presenter(s)

The submitted proposals will be reviewed by the members of the papers working group. Notifications of the acceptance of proposals will be issued by 26 February 2024.

Accepted proponents must confirm their ability to attend and present either in-person OR via Zoom by 15 March 2024.


Presentation materials are to be submitted to secretariat@seapavaa.net by 

25 May 2024. The travel expenses, accommodation and subsistence of attending are the full responsibility of the presenters.


The pre-recorded presentations are to be submitted to secretariat@seapavaa.net

by 25 May 2024. Presenters who are not attending virtually are required to join the Q&A segments online.

Conference registration fees of all confirmed presenters will be waived.


Deadline for submission of proposals

22 January 2024

Notification of acceptance of proposals

26 February 2024

Deadline for confirmation to present in-person OR via Zoom

15 March 2024

Submission of presentation materials

25 May 2024


11 - 12 June 2024


Please email secretariat@seapavaa.net (Kamille Olaño) if you have any queries.

The 28th SEAPAVAA Conference and General Assembly is hosted by the National Archives of the Republic of Indonesia (ANRI). The conference promises the definitive warmth and hospitality that SEAPAVAA is known for. For more information regarding registration details, conference programme, workshops, and hotel accommodation options, please visit SEAPAVAA's conference website.